Board Resources
- Agendas 2024-2025
- Minutes 2024-2025
- Rules of Order and Procedures
- School Trustland Plan 2024-2024
- School Trustland Plan 2023-24
- TSSA Plan 2023-24
- Minutes 2023-2024
- Minutes 2022-2023
- Minutes 2021-2022
- Agenda Archive
- Previous Years' Trustland Plans
Mission
- To build consistent and effective communication among parents, employees and administrators
- To allow parents an opportunity to be actively involved with the school in the education of their children
- To make good schools great
- Review school data – Councils should review group results but individual data should not be shared.
- Develop a School Improvement Plan
- Develop a School LAND Trust Plan
- Participate in the development of the Professional Development Plan
- Develop a Child Access Routing Plan
- Advise the school administration on local school issues
- Provide an opportunity for issues of concern in the community to be presented to the school administration
- Develop a Reading Achievement
Members
Community Council Members 2024-2025
Meeting Dates
Meetings will be held the first Tuesday of each month at 8:00 a.m. in the Midway Elementary School Library. Meetings will not be held during the months of December and May unless the council feels it is necessary.
Election Procedures
Notification about community council is sent to all parents at the beginning of each school year. All parents wanting to sit as a member on Midway Elementary’s community council are invited to do so.
Community Council Rules of Order & Procedure
Rules of Order and Procedure
To promote ethical behavior and civil discourse each council member shall:
- Attend council meetings on time and prepared
- Make decisions with the needs of students as the main objective
- Listen to and value diverse opinions
- Be sure the opinions of those you represent are included in discussions
- Expect accountability and be prepared to be accountable
- Act with integrity
Rules of Procedure:
All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance.
Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.
The chair or a co-chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair or co-chair, the vice-chair or other co-chair shall conduct meetings.
Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(9)(i). Items on the agenda take priority over other discussions coming before the council. Action of the council will be taken by motions and voting. The motions and voting are recorded in the minutes.
A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.
Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.
Simple Motions of Parliamentary Procedure
motion | Does it require a 2nd? | is it debatable? | can it be amended? | is a Vote Required
|
Adjourn | yes | no | no | majority |
Amend a motion | yes | yes | yes | majority |
Close nominations | yes | no | yes | 2/3 |
Main motion | yes | yes | yes | majority |
Point of Order | no | no | no | ruled on by chair |
Previous Question | yes | no | no | 2/3 |
Reconsider | yes | yes | no | majority |
Withdrawal of Motion | no | no | no | majority |
- A tie vote is a lost vote.
- A main motion may be amended. Nominations can be closed by saying, “I move to close nominations.”
- Most motions are main motions.
- A point of order is offered when there is some question if procedure has been followed correctly.
- To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
- Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
- A person who made the motion may withdraw the same motion.